Sharing Files with Your Team

Butterflai's sharing system lets you control exactly who sees what. Share individual files or entire batches with specific people or roles.

Open the actions menu on any file and select Share. The sharing dialog opens, where you can add users by name or email. You can also click the share icon directly from the file row for quick access.

Search for team members by name or email in the sharing dialog. Select one or more users and assign their permission level before confirming. Each user receives the access level you specify.

Instead of sharing with individuals, you can share with a role. When you share a file with a role (e.g., "Marketing Manager"), every user assigned to that role automatically gets access. If new users are later added to that role, they inherit access to the file.

When sharing, you assign one of three permission levels:

Choose the minimum permission level needed. You can always upgrade later.

Open the sharing dialog on any file to see a list of everyone who currently has access, along with their permission level and whether access is direct or role-based.

Remove a user's or role's access from the same sharing dialog. Click the remove option next to any user or role. Revocation takes effect immediately.

Select multiple files using the checkbox on each row, then use the bulk actions toolbar to share all selected files at once. The same permission options apply -- choose users or roles and set the permission level.